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How to Write Executive Assistant Resume: The Ultimate Resume Writing Guide and Example

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Executive Assistants help top executives with their everyday activities to ensure they make the best use of their time by handling their administrative tasks.


Being a personal or executive assistant requires just the right combination of people skills, time management, responsiveness, proactivity and assertiveness to excel in the role.


The job includes juggling phone calls, meeting organization, travel arrangements, emails and communication with a number of stakeholders.


So, if you are about to apply for this position, you need an executive assistant resume that reflects all the superpowers they are looking for, including:

  • amazing written and verbal communication

  • top-notch organization skills

  • high accuracy and attention to detail

  • strong problem solving skills

Read on to learn how to create a resume that puts you in the top 1% of applicants in any pool, even when all resumes come from highly qualified professionals.


 

How to write a perfect resume for an executive assistant position?


To stand out among other executive assistants, every word you include in your resume needs to display your eloquence and effective communication.


Also, you need to organize and structure your content in a compelling and easy-to-follow way. Having a crammed, labyrinth-like resume will make employers doubt your ability to structure information, which will consequently lead them to questioning your organization skills too.


And of course, there is no room for mistakes. This job requires an eye for details, so your resume must be 100% typo-free. Otherwise, it will immediately end in the ‘no’ pile.


Simply put, you need to have a top-notch resume that stands out from the pile of other impeccable resumes. In other words, your resume needs to be nothing less than perfect.


We’ve created this step-by-step guide to help you create such a resume!


In the next 10-15 minutes, you’ll learn how to:

Overall, with this guide, you'll be able to create an executive assistant resume that stands out from other qualified candidates and gets you hired.


Without further ado, let's get into it!


 

What do executive assistants do?


Let's start from the basics - understanding what exactly executive assistants do.


Executive assistants are in charge of all sorts of administrative tasks like handling calendar management, scheduling meetings, preparing PowerPoint presentations, managing confidential correspondence, coordinating travel plans, and more.


A good executive assistant knows how their boss's workday looks, and how they can better organize their time for them.


Executive assistants know how to take over and handle administrative duties from busy executives - that's why executives need and love having them!

 

Why are job descriptions important when writing a resume?


Tailored resumes are the best resumes.

We'd even go as far to say that the tailored resumes are the only ones that succeed in getting to the top 1% of all applicants in any pool.


And to write a tailored resume, you need to match its content with the job requirements specified in the job description. Considering this, a job description holds the key to a successful application.


The more your resume matches the job's criteria, the better.


Let's have a look at a sample job description of an executive assistant, so you'll know what to put into your resume!


Executive assistant job description example

Job Title: Executive Assistant


As part of our C-suite business unit, you will be providing:

  • Day-to-day administrative assistance to CEO and office staff.

  • Ensure the efficient operation of the office, including scheduling appointments, maintaining calendars, coordinating travel arrangements.

  • Plan and coordinate large-scale business events, including conferences, seminars, and offsite entertainment.

Job Requirements:

  • Education: Bachelor's degree in business administration or related field preferred.

  • Experience: 3+ years of administrative support experience required.

  • Skills: Proficient with Microsoft Office Suite, especially Word and Excel; must be detail-oriented, organized, and able to handle multiple tasks simultaneously; excellent communication skills are a must.

The job requirements define skills and expertise that need to be covered in your resume for employers to know that you match their needs.


It's ok if you cannot match them all. Technically, no one can, besides the person that is already doing that job. So don't worry too much if you don't meet all the requirements. Highlight the ones you do.



 

How to add contact details to an executive assistant resume?


Contact information on a resume is a short, yet critical resume section.


It's a must-have on any resume.


And even though it may seem easy and straightforward to write, there are a few important things to know to do it right.



What contact information to add?


First off, it is essential to include your contact details and ensure they are up-to-date so that employers can easily get in touch with you.


Keep them simple and professional, with only necessary details, including:

  • Your name and surname

  • Location

  • Email address

  • Phone number

Optionally, you can extend the contact details by adding a link to your LinkedIn profile or website, but only if they are polished and can benefit your application allowing employers to get deeper insight into your expertise.



How to format contact details?


One of the most important things is to make sure that all of your contact information is up-to-date and simple to read at a glance.


The best way is to list a location, email address, and a phone number in the same line, right below your name and surname, like this:

Keep it simple and straightforward.


If an employer sees an applicant who lists multiple phone numbers or emails, they will have no way of telling which one they should call first, which unfortunately may lead them to give up and look for someone else.


So don't include any extra contact information on your resume other than what's necessary.


 

How to write a perfect executive assistant resume summary?


The hiring process is a complex one. Recruiters are under increasing pressure to find the best candidates for their vacancies, which means that they have less time than ever to go through applications and resumes. The result?


They're forced to be very selective about how they use their time, giving each applicant just a few moments of attention before making a decision.


To be specific, they spend 7 seconds per resume on average.


It means that your resume needs to make an instant impression in order for you to even get noticed!


So how can you capture their attention during this very short window of time?