HR Administrator: Resume Writing Guide & Sample Resume

Updated: Jul 2, 2021

Human Resources Administrators (also called HR Coordinators or HR Assistants) are behind-the-scenes professionals who make things happen in the HR world. They deal with HR queries from employees and external collaborators, and are involved in a variety of HR projects, from recruitment to learning and development.

Due to their scope of responsibilities, HR Administrators are expected to be a jack of all trades in HR!

A great HR administrator is a go-to person and the main collaborator for HR colleagues who need help with ongoing projects or organisation of an event. Also, they are the main point of contact for all employees who need support with their contract, absences, HR policies and much more.

If you are looking for an HR administrator job, you may be responsible for: maintaining employees’ data, supporting various HR projects, organising HR events (from team-buildings and trainings to job fairs) and answering employees’ queries about HR-related topics. In this role, you’ll be the one juggling and coordinating all the pieces of the HR-puzzle.

So, if you are about to apply for an HR Administrator vacancy, you need a resume that reflects all the skills the company will be looking for, including:

  • Out-of-this-world organisation and time-management skills

  • Reliability, accuracy and attention to detail

  • Strong collaboration, communication and interpersonal skills

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We’ve created a step-by-step guide to help you create such a resume. With this guide, in the next 10 minutes, you’ll learn how to:

► write a perfect professional profile summary for the position of HR Administrator

► quantify your responsibilities and achievements

► format your resume

► overall, create an HR administrator resume that stands out from the crowd and gets you hired

You'll also get:

► a template and sample for a personal profile summary

► a list of 20+ action verbs tailored to an HR Administrator’s responsibilities

► five examples of metrics to quantify your achievements

► 50+ actionable tips coming from experienced recruiters and resume writers

► a full and FREE HR administrator resume example

Let’s dive into it!

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STARTING POINT: Job Description

Everything you need to cover in your resume is written in the job description (i.e. job ad, job posting).

So, before you start crafting a great HR Administrator resume, go through the job description a few times. Make sure you understand all the responsibilities and requirements specified there.

To find the most important information, look for sections called ‘Requirements’, 'Person specification', 'Essential and desirable skills' or 'What are we looking for?'.

The content of the job description will likely sound like this:

We are looking for an HR Administrator to support our Human Resources department. You will act as the first point of contact for HR-related queries from employees and external partners.

Your main administrative duties include maintaining personnel records, managing HR documents (e.g. employment records and onboarding guides) and updating internal databases. To be successful as an HR Administrator, you must have experience with HR procedures and be able to juggle various administrative tasks in a timely manner. Ultimately, you should be able to ensure our HR department supports our employees while conforming to all applicable labor laws.

HR Administrator Responsibilities:

  • Organise and maintain the stored data about employees and HR-related information, e.g. vacations, fluctuation, absence

  • Support the recruitment processes and prepare HR documents, including employment contracts and new hire guides

  • Liaise with external partners, such as insurance vendors, and ensure legal compliance

  • Assist the payroll department by providing relevant employee information (e.g. leaves of absence, sick days and work schedules)

  • Prepare regular reports and presentations on HR metrics (e.g. turnover rates)

  • Answer employees’ queries about HR-related issues

  • Helping with various arrangements internally; from travel, team-buildings, training events and processing expenses

  • Participate in HR projects (e.g. help organize a job fair or other employer branding events)


  • Degree in business, human resource management or any other related field

  • Practical experience in a similar position, as an Administrator or HR administrator’s assistant

  • Understanding various HR software systems, like HRIS or HRMS

  • Ability to efficiently use computer software, such as Word, PowerPoint and Excel

  • Excellent organisational skills and ability to prioritise

  • Reliable team player with strong communication skills

Now that you have seen this, we can start working on a resume that proves to HR managers and recruiters that you’re the one for the job!