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How to List Contact Information on a Resume: Write and Format Contact Details Correctly (+Examples)

Contact details are the first thing employers are going to see on your resume. This section is a mandatory part of each resume, as it gives employers information on how they can reach out to you if they are interested in your application.

Since this is the first thing they are going to see, it needs to be done right.

Despite the fact that this section is frequently just quickly skimmed, it can still set the tone and determine the outcome of your application. To make it work, it needs to be professional, concise, straightforward, and – above all – correct. Even though this part may seem the easiest one to write, there are a few surprisingly common mistakes that job seekers make here. But not you – at least not after you read this text.

Here, you are going to learn:

Alright – without further ado, let's get into it!


Where to put contact information on a resume?

Contact details are one of the most important resume components, as they allow potential employers to reach out about job opportunities.

To make them noticeable, they need to be positioned properly.

Best practice is to list contact info at the top of the resume so they stand apart from other information on the resume.

Ideally, you should put your contact information right below your name and surname, and above other resume sections including career summary, work experience and education.

The alternative placement of the contact information is at the very bottom of a resume. However, we don't recommend it as in this case a recruiter, hiring manager or ATS could miss this critical info.


What needs to be included in resume contact information?

On a resume, your contact info must include your name and surname, location, phone number and email address.

Everything else is optional, and we'll explain other options later on.

Want to save time and jump straight into writing your resume? Download a professional resume and cover letter template, edit the content and apply for your next job today.

OK, let’s write this information on your resume together!

1. Name and Surname

First things first – write down your name and surname.

They are the first thing employers will read on your resume and you want them to be seen and remembered.

So, put them at the top of the page, as it must be easy to find them.

Even though adding your name and surname seems straightforward and unnecessary to discuss, there are two points to keep in mind:

  • Be official. Avoid any alternative names or nicknames and stick to your official full first name and last name. Spell it the way it is spelled on your identification card or passport. This is the documentation that you will need to share with employers if you get to the last step in the recruitment process, so this information needs to match to avoid any legal challenges in hiring.

  • Be consistent. Make sure you use the same name and surname consistently in all job application documents and correspondences with the company. Keep consistency in mind to avoid any issues and complications in the hiring process.

Here is a bad example:

Why it's incorrect: Billy's name is actually William Rodgers. Imagine if another candidate applies to the same job vacancy and his official name is Billy Rodgers. It could cause unnecessary confusion and complications in the hiring. So, no matter how fond you are of your nickname, don't write it in a resume.

And here is how it should actually be written:

2. Location

In the last decade, job searching has become digital. Employers won’t communicate with you via post, so they don’t need your full mailing address anymore.

However, you still need to inform them about your location.

Ditch the street address and home number, and leave only your general information (city and country; potentially add neighborhood and ZIP code if it's close to work). So, replace this:

With this:

If you are relocating or looking for international opportunities, you can either skip your location or leave it on your resume.

If you decide to leave it, mention in your cover letter that you are looking to relocate, as this will be the question that employers will have as soon as they open your resume and see that you live far away from the company or job location.

3. Phone number

Tell employers how to reach you.

Even though the job search turned digital, employers and recruiters still call candidates to ask some qualification questions and arrange interviews, so provide your preferred phone number.

The format of a phone number varies by country. Just remember, if you are looking for a job in another country, include your country’s dialing code with your phone number, e.g. +1 (718) 000 – 0000.

Regardless of the country you are looking for a job in, make this contact information simple and straightforward.

Don't confuse readers with three different phone numbers, just because you don’t want to miss their call. One phone number is more than enough and it makes their job simpler.

So, don't add multiple phone numbers like this:

Why it's incorrect: By adding numerous phone numbers, you'll only confuse employers. Instead of making it easy for them to contact you, multiple phone numbers will make this otherwise straightforward task unnecessarily longer and more complex, which might make them give up on the idea of reaching out to you at all.

Instead, select the number you're most frequently available on and add it to your resume.

However, even if your work mobile is the one that you always have with you, don’t use it for job-search related things. Always provide potential employers with your personal phone number.

Last, but not least – make sure the phone number on your resume is correct.

You’d be surprised at how many candidates include an incorrect phone number into their resumes.

If employers decide to call you to arrange an interview, they might question their decision when they find out that you have given incorrect contact details. It says a lot about your attention to detail.

So - be careful. Let someone double-check the number on your resume before you submit your next application. It’s better to be safe than sorry.

4. Email address

Email is the most common method of communication between employers and candidates.

For the right f