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How to Tailor Your Resume to Any Job in Less Than 15 Minutes

Updated: Feb 13

During the job quest, the most common mistake job seekers make is sending the same resume to more than dozen different jobs.

We all have done it.

Sometimes job-seekers think that this approach can even improve our chances of getting the job, since we send the same resume automatically and, by doing so, we apply to more job vacancies. But it's a trap.

When you send a resume or a cover letter without addressing the company or without referring to a specific role, it's obvious that you haven't taken your time to adjust them. From recruiter’s perspective, it's immediately a red flag signaling that an unmotivated candidate wants to come on board - definitely not the impression you want to make.

So how can you efficiently tailor your resume to the job without re-writing it from the scratch?

Disclaimer: This article includes relevant affiliate links to services, resources, and tools I wholeheartedly recommend. If you buy something through these links, I get a small commission at no extra cost to you. Your purchase helps me share more helpful content. Thanks if you choose to support me this way!


Understanding the job description is a foundation of a relevant, tailor-made resume.

Therefore, start from reading the job description.

Read the job description ten times if necessary and read it carefully to make sure you fully understand the key responsibilities and requirements.

Of course, it may be hard to understand their expectations, because job descriptions are usually too vague/fluffy/ complicated/____________ (insert your description here).

Bear in mind that job descriptions are in most cases made by Human Resources - not the hiring manager or anyone from the business area himself.

For example, if you go through 10 job vacancies published by one company, you’ll notice that they all are pretty much the same. Human Resources have their job ad template and they just need to amend requirements according to information they get from the hiring manager.

This information will mostly be related to desirable previous experience and knowledge (e.g. educational background, years of experience, relevant responsibilities, certificates, and skills).

Therefore, it’s important to read between the lines. To do so, you should focus mostly on the person specification section as well as the first two or three responsibilities in the job description. From the hiring manager’s perspective - they are the most relevant ones.


A helpful trick no. 1:

Focus on person specification and first two or three responsibilities written down in the job description. They are the most relevant for the role.


Through this process, you will not only learn more about the company and the role itself, but you might also notice information you’ve missed while reading the job description for the first time.

Some information might be a bit hidden or we simply don’t pay attention to them, especially when we are driven to find a job and we desperately want to like any job we find online.

In other words, when we read the job description wanting to be the right one for us, we are biased.

We tend to look for things that match rather than understanding company’s expectations objectively.

A subjective lens may lead us to applying for too many roles we don’t actually match to and consequently, getting no response or rejections that might discourage us on our job-seeking path.

To prevent this outcome, double-check the requirements to be sure you fit at least to 70% of them. And don’t waste your time on jobs you don’t actually see yourself in.

Focus on making high-quality applications for jobs you really want – those you qualify for and you would enjoy doing in a company you genuinely like.

This approach will definitely decrease the number of jobs you’ll apply for, but at the same time, it will increase the quality of your applications and - consequently - increase the response rate you’ll get from the recruiters.

Now when you are sure you want to apply for the role, open your resume and let’s start tweaking it.


Have you already heard of ATS (Applicant Tracking Systems)?

ATS is software that searches for specific skills and keywords in resumes, ranks them and picks out the best candidates. They are also known as screening software or resume bots.

You are probably thinking: "What? Resume robots?! Like the job quest wasn’t already hard enough." But keep reading. We can help with that.

If you take into consideration that your resume might be read by software which looks for keywords, there is only one logical step you should take – make your resume keywords-friendly.

By doing so, you will speak the bot’s language and the bot will become your friend.

On the other hand, even if a recruiter (a real human being) will review your resume, by making a keyword-optimized resume you will make their job easier and greatly improve your chances of getting shortlisted for the next selection phase.

Of course, you cannot know who will review your resume.

Therefore, it might be comforting to hear that if you have a professionally written resume aligned with all the best resume writing tips you could find on the Internet, it probably already passes both recruiter's and ATS standards.

When it comes to finding relevant keywords, you have already learned them while reading the job description.

They include the following:

  • Skills (project management, stakeholder management, etc.)

  • Competencies (presentation skills, communication skills, etc.)

  • Relevant credentials (M.A., B.A., CIA, CeMAP)

Now try to incorporate them into your resume.

Try to cover them all if you can.

However, if a specific requirement doesn’t apply to you, don’t write it down and keep your fingers crossed they won’t notice it.

What you can do instead is to get creative and find similar and transferable skills or competencies and write them down to show that you fully understand their requirements and that you can still match their expectations.

Furthermore, you can use these keywords everywhere – in your personal statement, description of key responsibilities, skills section and additionally, your cover letter - wherever appropriate. Make it impossible for them to think that you are not a good fit for the role.


A helpful trick no. 2:

Pay attention to keywords used to describe key responsibilities and person specifications.

Include these keywords in your application - wherever possible.


However, be careful. Avoid a simple copy-pasting method.

Don’t just copy the entire bulleted list or sentence from the job description and paste it in your resume in the same order. As we’ve mentioned previously, job descriptions can be too vague and usually, they are made to seem appealing to the number of candidates. Including such descriptions in your resume might sound a bit awkward. A better solution is paraphrasing – try to re-write some of the responsibilities and skills described in the job description, by using same keywords.


Keeping only relevant information doesn’t mean that you should completely delete less relevant experiences, especially if that will leave an unexplained gap in your resume.

But you can definitely cut down information about experiences older than 10 years. The same applies to information about your work experience during the college. Or information about your grades, hobbies and interests that doesn't any value to your content. Rule of thumb is: If it can't be directly linked to your current area of expertise - remove it or cut down and save some space for something more valuable. And how to highlight important information?

A simple, but more than effective trick is to reorganize bullet points.


A helpful trick no 3.

Put the most relevant experience on the first and second place in the bullet point lists to smoothly put focus on them and emphasize their importance.


By simply putting the most relevant responsibilities on the first and second place within your job description, you will highlight their importance.

And it will be easier for recruiters to immediately spot the relevant information. They don’t even have to read the entire description. The first and second bullet point will immediately show them that you have the experience they are looking for.

A simple, but more than effective trick, right?

Additionally, you can put specific keywords in your profile or personal statement to accentuate the relevant information. For example, if they are looking for someone with 5+ years of experience in finance, within one sentence you could describe yourself as 'Financial analyst with more than 5 years of experience in Accounting, Controlling and Audit with advanced knowledge of SAP and Navision.' That way you will show them you are everything they are looking for in the very first sentence they’ll read!

If you follow these 3 steps, we guarantee that tailoring your CV to the role will last less than it took you to read entire article.

Disclaimer: This article includes affiliate links. If you shop through these links, I might earn a commission, making this site fully reader-supported. Big thanks for your support!

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If you still need help with writing your own CV, feel free to contact us or book a FREE session with our coach and professional recruiter. You'll have all your questions answered in 30 minutes.

What's Next?

  • A poor resume is costing you opportunities. Explore the list of best resume writers and let the experts transform your resume into a powerful, job-attracting tool.

  • Executive professionals need executive-level support with their resumes. Check out everything you need to know before hiring an executive resume writer.

  • Share this article with someone who's looking for new opportunities and needs help with their LinkedIn profile.

  • Want to upgrade your resume? Explore the collection of 50+ professional, HR-proof resume templates and create a job-winning resume today.

Ana Colak Fustin, founder of ByRecruiters. Headshot of a smiling business woman.

Ana Colak Fustin

Ana is a former recruiter, HR consultant, and founder of Her career advice and resume templates have been featured in Yahoo News, The Muse, Jobscan, A Better HR Business, Best Colleges, and other global media. Since 2018, over 8,000 professionals worldwide have used her resume templates to land new jobs. She's on a mission to help 80,000 more.

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